The Administration Module is used to manage users and system configuration. Users are assigned a role and a cost centre. The role defines which modules of the system are available and what the user may do within them. The system allows these roles to be constructed. Examples of role types are:-
Goods Inward Clerk
Cost Centres allow users to be grouped and managers to be assigned to be responsible for them. In this way, a hierarchy can be established which controls the access to information on the system. For example, a Manager may be set up as being in charge of a Cost Centre and able to see all requisitions raised within the Cost Centre.
The reporting module is accessed from within the other modules and provides the user with reports appropriate to their status. A number of standard reports are provided with the system but users may add their own, using a report generator such as Seagate Crystal Reports.
The Help Module is accessed from within the other modules and provides the user with help appropriate to their current position on the system.
The Budget Module uses a flexible company and cost centre structure allowing budgets to be set up for financial years and financial periods.
The system is multi-currency and allows budgets to be viewed in the local currency, the standard currency for a Group of companies or in Euros.
For each budget period, the system keeps account of the budgeted amount, the amount outstanding on requisitions and the amount invoiced. Managers can view and allocate budgets as part of the Purchase Requisition Workflow process.
System security prevents a user from viewing data outside their Company and/or Cost Centre.
Benefits of this feature include:-
Flexible, powerful cost centre structure can handle budgets by Project and/or Department and/or period;
Up to date information ensure that Managers do not exceed budgets;
Cost Centre structure ensures that spend in properly allocated.